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Complaints Tracking  


360CTM®

is a business-configurable workflow solution for processing and tracking CMS Medicare member and Part D complaints. The module has integration capabilities with CMS for bi-directional loading of case files. The system offers a structured workflow based on individual user roles with responsibilities/functions that define which task can be completed by the specific user. The system-defined workflow ensures that cases are processed consistently and correspondence is triggered automatically and attached to the original case. The dashboard allows for real-time monitoring of activity by management and promotes a proactive approach to case load and compliance deadlines.

Key Features:

  • Web-Based System: Allows users the flexibility to work from multiple locations and access the information based on their assigned role and responsibilities.
  • 360-Degree View of Member: This improves the quality of care for the member based on all healthcare information being available under the member in one defined area. All cases, prior authorizations, claims, notes, correspondence, etc. are retained at a member level so the MedHOK user is able to have a 360-degree view of the member.
  • Advanced Interface: System has the ability to interface and load CMS case files, eligibility files, Rx claims files, provider files and integrate with the client fax server.
  • Business configurable:  Defined business users have the ability to configure roles, workflow, dropdown lists, service level agreement times, etc. This eliminates the need for IT involvement in updating changes in the system.
  • Structured workflow based on roles and responsibilities: The system uses designated roles and queues to route cases through the workflow.  Each user role is assigned the ability to perform specific functions. The system controls the route and workflow of the cases to ensure compliance and consistency in how the cases are worked.
  • SLA: All service level agreement timelines are auto-calculated based on the type of case and the priority assigned. These timeframes can be configured by the business for different lines of business.
  • Correspondence automation and archiving: The system has a full correspondence module that can automatically generate faxes and letters to members, AORs and providers. Faxes and letters can be configured to trigger as part of the workflow process and can also be sent ad hoc.  Any correspondence that is sent from the system is automatically stored with the case and as part of the member’s 360-degree view. The system will record the date and time the correspondence took place as well as a copy of the fax or letter.
  • Alerts: The module is configured to send proactive alerts to key business users to notify them of any possible issues.  Alerts are sent via email and through case color changes (red and yellow). Alerts can be set to monitor queue case threshold volumes as well as compliance case due dates.